Timeless Williamsburg Weddings
with Southern
elegance
wedding day management - up to 90 days out
If you have most of the planning stuff done on your own, but you need someone to assist you on the day of to make sure all your hard work goes off smoothly and effortlessly...
you're in the right place.
With over 15 years of industry experience of planning Virginia weddings and submerging ourselves in every avenue of the wedding industry, we have mastered the art of planning a Williamsburg, Virginia wedding with over 450 in our portfolio.
On your wedding day, we don't mind holding an umbrella for you while you get from point a to point b or feeding raisins to a crying toddler (only if their mom says it okay), or helping your flower girl get down the aisle. We will do everything we can to ensure that you and your families are truly guests at your own wedding.
You might be thinking "this all sounds great, but how do you actually make a wedding process stress-free?"
So glad you asked.
Here's the thing...in your Google searches I'm sure you've found a LOT of Williamsburg wedding planners, but, can any of them boast over 15 years of experience with a team of over ten people? This experience coupled with the fact that we work at the same venues over and over enables us to tackle any sort of issue that comes up before and on wedding day. We truly are prepped for anything because we've seen everything.
Because of this, in the Williamsburg wedding world we are considered the premiere wedding planner.
" this was the best money we spent on our wedding!
I hired Jess for the two month coordination package. I had planned my whole wedding from the beginning and I didn't know I needed a wedding planner at first, but I was wrong. Jess did everything from, communicating with vendors, creating a very detailed and thorough timeline, helped with our seating chart, setting up and breaking down the venue site, and running the whole show the day of the wedding. There is also a TON of small things we did not think of and Jess was on top of it all. She worked very hard to ensure the whole day went smoothly. She even went out of her way to go pick up our dog so that we could take photos after the ceremony. She was constantly checking on us to make sure we were doing ok. She went above and beyond for us prior to and day of on our wedding!
"I was never worried or stressed leading up to the big day.
When I first met Jess I was seriously impressed with how organized she is. I had high expectations and she exceeded all of them! Not only is she super organized and knows the wedding industry inside and out she's just an awesome, fun, and enjoyable person to be around! She has a very positive attitude about everything and makes you feel so special day of your wedding. I had complete trust in Jess to get the job done and I was never worried or stressed leading up to the big day. Every time I told a vendor "I'm working with Jess Aiken..." their response was always "I love her or she is amazing." She has great relationships with vendors in the area and even struck us a few deals to save us $$. We are so grateful to have hired Jess!
"they had all the inside scoop on every aspect of planning
Jess was AMAZING throughout the whole wedding planning process! I am a full time student that doesn't live in the area, so it was so wonderful to have Jess on our wedding team. She had all the inside scoop on every aspect of planning and was on top of everything. Having her expert help made wedding planning way less stressful. Jess and her team were also so wonderful on the day of the wedding, and made sure everything ran smoothly (it was such a beautiful and perfect day!). Wedding Co also helped plan other events for our wedding weekend (a family dinner, welcome party, and departure brunch). I literally don't know how Jess does it all but she is truly incredible, and we were so lucky to have her with us every step of the way!! :)
So...in a nutshell we're Williamsburg's premiere wedding planner because...
- We have extensive experience in the Williamsburg area with over 15+ years
- We have a team of 11 people that enables us to take on bigger weddings with more detail
- We ONLY work with Williamsburg area weddings ensuring we know the area like the back of your hand
- We work repeatedly at the same sought after venues
- Email support starting 90 days out from your wedding date Confirmation for the wedding day (4 weeks prior)
- Online dashboard system from the start of your wedding planning contract: Includes checklists, timelines, budget spreadsheets, RSVP management, layout design, and so much more
- 1 Venue Walkthrough within 3 months of the couples wedding day
- Management of all vendors as the lead point of contact in the final six weeks
- Timeline and diagram distribution to vendors involved, 5 weeks, 2 weeks, and week of wedding day (created after timeline questionnaire is answered by couple after the 90 day out period)
what's included
in wedding day management
- Wedding master timelines for vendors- sent 5 weeks out, 2 weeks out, and week of wedding
- VIP bridal party coordination email & timeline for all bridal party members with planners' contact informationWedding diagram creation and sharing with couples vendors & venue (created after wedding walkthrough)
- VIP bridal party coordination email & timeline for all bridal party members with planners' contact information (sent week of the wedding to all VIP’s)
- Wedding ceremony rehearsal for up to 1 hour led by lead planner
- Day of Coordination to include up to 10 hours of service
- 2 wedding planners on the wedding day
starting at $3000
inquire on website
First, let's setup a wedding consultation to discuss your wedding and learn more about how we can serve you .
the boring paperwork
When you decide to book we will send a contract services questionnaire. You'll fill that out and we then create the wedding contract and invoice for you for 50% of your wedding planning package.
your planner will be chosen
Once all the bookkeeping is done, you'll be introduced to your planner via email and the next steps will be provided.
Online Aisle Planner Dashboard
In Wedding Day Management you'll get access to the AP dashboard two months out from your wedding.
In Wedding Day Management Plus you'll get access to the AP dashboard three months out from the wedding.
venue walkthrough
In Wedding Day Management you'll have the walkthrough 1.5 months out from the wedding.
In Wedding Day Management Plus you'll have the walkthrough 3.5 months out from the wedding.
vendor communication
For Wedding Day Management, other than sending timelines and diagrams, we don’t communicate with the vendors and handle final detail.
However with Wedding Day Management Plus, we communicate with the caterer or all-inclusive venue the final numbers for catering and breakdown of meals. We also communicate with ALL vendors 30 days out from the wedding day
timeline and diagrams
In both packages, your timeline and diagrams will be completed following the walkthrough. They will be sent out to all vendors five weeks out, two weeks out , and week of the wedding with updates.
planner assistance
In Wedding Day Management you get access to your planner starting 60 days out from the wedding via email.
In Wedding Day Management Plus you get access to your planner starting 90 days out from the wedding via email.
okay i'm sold.
But how do I know if partial planning is for me?
Our Partial Coordination Package is perfect for the couple who would like to customize their planning experience to have us assist them on some of the planning aspects that are giving them headaches. nterested in having us assist you throughout the planning process with things like hotel + room block contracts, vendor recommendations, meetings, email support from your planner throughout the process, and setting up vendor meetings for you? We've got you girl!
start your planning →
When will I be assigned a Wedding Co. Planner?
For all packages, we provide the couple with their planner and their contact information, immediately following the booking process with Wedding Co.
Do you all do Custom Packages?
While we have the ability to do custom packages, we tend to stick with the wedding planning packages we have set in place. Over the years, we have found that these serve the majority of our clients well.
Do you travel outside of Williamsburg, Virginia?
We are named the Wedding Company of Williamsburg for a reason! While we have made exceptions and have served couples outside of the Williamsburg/New Kent area, we rarely travel outside of the area. We have become known for Williamsburg and New Kent Weddings and we pride ourselves on being experts on what the area has to offer.
How many weddings do you all do a year?
We typically plan and assist on anywhere from 35 - 45 weddings a year. With a team of 5 lead planners, none of us take on more than 10 weddings a year to ensure our couples are getting the best planning services possible.
I’m ready to book a consultation, how do I do that?
Yay! We would love to meet with you to see how we can best serve your needs. Please submit your inquiry on our contact page. You will receive an email right away with our planning packages and offerings. In addition, you will be provided with a link to book a wedding consultation with us. It’s a free, no obligation, meeting!
What makes your Company different?
We are so glad you asked! We put hospitality above everything. We want you and your family to feel as if they are guests at your wedding. We do this by providing concierge services on the wedding day like bringing lunch, bringing drinks, and being there for you and your family every step of the way. In addition, our 15+ years of experience in the Williamsburg wedding market, has allowed us to become experts in what the area has to offer. Our knowledge of the area’s wedding industry exceeds expectations.
What type of services do you offer?
We currently offer Wedding Day Management services, Partial Planning, Full Planning and Design services. We limit the number of design services each year to ensure each client receives the attention they deserve.
What type of communication do you offer?
Each planner is different. From the start of your planning experience, your planner will tell you the best way to contact them. Email is included in your package. Most of our team members love text, phone calls, email, and using the app, Voxer for communication.
i'm jess
the leading lady here at wedding company of williamsburg
I've been in the industry for over fourteen years, executing weddings in the Williamsburg, Virginia area. I'm a Williamsburg native, turned wedding planner.
I am a firefighter wife, mommy to Owen, a pup pup mom, and weddings are my passion! Most days you will find me in an oversized sweatshirts with my favorite jeans with a latte in hand.
As the Owner, I have a hand in every wedding that comes through our doors but personally, I take on six full planning and design weddings a year.
I can't wait to meet you and hear all about your wedding vision!
"Jess and her team will make sure your day is so special and I am so grateful to her for everything she did for us."
we can't wait to support you on your day
