Timeless Williamsburg Weddings
with Southern
elegance
The Virginian package-partial planning - 6 months out
If you have a lot of the big stuff figured out and feel confident that you can handle some of the planning on your own, but you now need someone to take the reigns and finish...
you're in the right place.
With over 15 years of industry experience of planning Virginia weddings and submerging ourselves in every avenue of the wedding industry, we have mastered the art of planning a Williamsburg, Virginia wedding with over 450 in our portfolio.
On your wedding day, we don't mind holding an umbrella for you while you get from point a to point b or feeding raisins to a crying toddler (only if their mom says it okay), or helping your flower girl get down the aisle. We will do everything we can to ensure that you and your families are truly guests at your own wedding.
You might be thinking "this all sounds great, but how do you actually make a wedding process stress-free?"
So glad you asked.
Here's the thing...in your Google searches I'm sure you've found a LOT of Williamsburg wedding planners, but, can any of them boast over 15 years of experience with a team of over ten people? This experience coupled with the fact that we work at the same venues over and over enables us to tackle any sort of issue that comes up before and on wedding day. We truly are prepped for anything because we've seen everything.
Because of this, in the Williamsburg wedding world we are considered the premiere wedding planner.
"To say that we were impressed by Wedding Co. of Williamsburg would be an understatement.
Some would say that would be a fine line to walk but WCoW worked with us to make sure we accomplished both. Hilary and her team did an amazing job of making sure we were prepared for the big day. Their communications from the get go was prompt and thorough including their follow up the day after the wedding. Her team kept us on a timeline and took care of everything so we could truly enjoy the day, and we did ☺.
Hands down the best investment we made during the wedding process. They made our lives easier, took the worry away and helped make an epic day for us!
"FINDING JESS AND HER COMPANY WAS A GODSEND
The Wedding Company of Williamsburg made my daughter’s wedding the perfect day! Hiring a wedding coordinator was absolutely one of the best decisions that we made when planning my daughter’s wedding and finding Jess and her company was a Godsend. From beginning to end, she took meticulous care of each and every detail. Jess’s passion for weddings combined with her organization and attention to detail made my daughter’s wedding, one of the best days of my life. I was able to thoroughly enjoy the entire day and not worry about details. Having Jess at the helm enabled us to be carefree as we visited with all of our guests and danced the night away. I highly recommend Jess Aiken and The Wedding Company of Williamsburg to everyone planning a wedding."
"The day wouldn’t have been the same without Jess or her team.
Jess, owner of the Wedding Co of Williamsburg, is not only creative, collaborative, caring, and hardworking — but she’s the best. My cousin, who is from LA, and had the most fabulous wedding, noted she was the best planner she’s ever seen. That says something.
I went to Jess with a specific vision and we worked collaboratively to exceed it! I don’t know what I would have done without her. Jess tailors the experience to each bride and pours her heart into every detail and aspect of your wedding. When she says she will cry at your wedding and you will become friends. She means it."
So...in a nutshell we're Williamsburg's premiere wedding planner because...
- We have extensive experience in the Williamsburg area with over 15+ years
- We have a team of 11 people that enables us to take on bigger weddings with more detail
- We ONLY work with Williamsburg area weddings ensuring we know the area like the back of your hand
- We work repeatedly at the same sought after venues
inquire on website
First, let's setup a wedding consultation to discuss your wedding and learn more about how we can serve you .
the boring paperwork
When you decide to book we will send a contract services questionnaire. You'll fill that out and we then create the wedding contract and invoice for you for 50% of your wedding planning package.
Online Aisle Planner Dashboard
You'll get access to our customer relationship management software, Aisle Planner, from the day you sign the wedding contract .
your planner will be chosen
Once all the bookkeeping is done, you'll be introduced to your planner via email and the next steps will be provided.
venue walkthrough
You'll get a venue walkthrough at six months out from the wedding and a final walkthrough to review final details, typically 1.5 months out from the wedding.
vendor recommendations and communication
Four vendor recommendations within the four categories you want will be provided. You will handle the booking and scheduling of those meetings on your own. We do not review contracts or assist with booking. We communicate with the caterer or all-inclusive venue the final numbers for catering and breakdown of meals. We also communicate with ALL vendors 60 days out from the wedding day
planner assistance
Right away, your planner will assist you with creating a lookbook and provide four vendor recommendations. You will then meet with your planner to review and then come up with a checklist of what should be done from then until six months out from the wedding when they pick up planning again. The coordinator then sends the couple a checklist six months out from the wedding. Your planner starts the unlimited communication via email with you again at this point.
timeline and diagrams
Your timeline and diagrams will be completed following the first walkthrough. You will have access to them before they are sent out to vendors and your planner will work on it with you until two months from the wedding. They will be sent out to all vendors five weeks out, two weeks out, and week of the wedding with updates.
design and budget
We will provide a lookbook to you based on your Pinterest board, planning needs, and vision for the wedding. You can use this to take to your vendors and provide inspiration. The lookbook does tell you how you can rent items and achieve the look.
check-ins
Your planner will provide monthly checklist items starting six months out from the wedding each month of what you should be doing
check-ins
The planner will provide monthly checklist items starting from the day you sign the contract and tell you what you should be doing each month.
what's included
in partial planning
- Unlimited email access support 6 months out from your wedding day with
- Online dashboard system from the start of your wedding planning contract: Includes checklists, timelines, budget spreadsheets, RSVP management, layout design, and so much more
- Access to our Ultimate Wedding Planning Portal from signing of the contract: Portal includes PDF’s, educational modules for monthly to-do’s, and ultimate planning tools
- Management of all vendors as the lead point of contact in the final six months of planning
- Venue Walkthrough within six months of the couples wedding day
- Three, one-hour wedding planning calls with wedding planner throughout the six months of planning - to be used for general wedding discussion & questions
- 4 Vendor Recommendations with Research Summary (Following signing of contract)
- Timeline and diagram distribution to vendors involved, after creation of timeline, 5 weeks, 2 weeks, and week of wedding day (created after timeline questionnaire is answered by couple after the 6 month out period)
- Wedding diagram creation and sharing with couples vendors & venue (created after wedding walkthrough)
- Wedding master timelines for vendors- Initial sent following walkthrough, sent 5 weeks out, 2 weeks out, and week of wedding
- VIP bridal party coordination email & timeline for all bridal party members with planners contact information
- Wedding ceremony rehearsal for up to 1 hour lead by lead planner
- Day of Coordination to include up to 10 hours of service with two wedding planners.
starting at $6250
okay i'm sold.
But how do I know if partial planning is for me?
Our Partial Coordination Package is perfect for the couple who would like to customize their planning experience to have us assist them on some of the planning aspects that are giving them headaches. nterested in having us assist you throughout the planning process with things like hotel + room block contracts, vendor recommendations, meetings, email support from your planner throughout the process, and setting up vendor meetings for you? We've got you girl!
start your planning →
When will I be assigned a Wedding Co. Planner?
For all packages, we provide the couple with their planner and their contact information, immediately following the booking process with Wedding Co.
Do you all do Custom Packages?
While we have the ability to do custom packages, we tend to stick with the wedding planning packages we have set in place. Over the years, we have found that these serve the majority of our clients well.
Do you travel outside of Williamsburg, Virginia?
We are named the Wedding Company of Williamsburg for a reason! While we have made exceptions and have served couples outside of the Williamsburg/New Kent area, we rarely travel outside of the area. We have become known for Williamsburg and New Kent Weddings and we pride ourselves on being experts on what the area has to offer.
How many weddings do you all do a year?
We typically plan and assist on anywhere from 35 - 45 weddings a year. With a team of 5 lead planners, none of us take on more than 10 weddings a year to ensure our couples are getting the best planning services possible.
I’m ready to book a consultation, how do I do that?
Yay! We would love to meet with you to see how we can best serve your needs. Please submit your inquiry on our contact page. You will receive an email right away with our planning packages and offerings. In addition, you will be provided with a link to book a wedding consultation with us. It’s a free, no obligation, meeting!
What makes your Company different?
We are so glad you asked! We put hospitality above everything. We want you and your family to feel as if they are guests at your wedding. We do this by providing concierge services on the wedding day like bringing lunch, bringing drinks, and being there for you and your family every step of the way. In addition, our 15+ years of experience in the Williamsburg wedding market, has allowed us to become experts in what the area has to offer. Our knowledge of the area’s wedding industry exceeds expectations.
What type of services do you offer?
We currently offer Wedding Day Management services, Partial Planning, Full Planning and Design services. We limit the number of design services each year to ensure each client receives the attention they deserve.
What type of communication do you offer?
Each planner is different. From the start of your planning experience, your planner will tell you the best way to contact them. Email is included in your package. Most of our team members love text, phone calls, email, and using the app, Voxer for communication.
i'm jess
the leading lady here at wedding company of williamsburg
I've been in the industry for over fourteen years, executing weddings in the Williamsburg, Virginia area. I'm a Williamsburg native, turned wedding planner.
I am a firefighter wife, mommy to Owen, a pup pup mom, and weddings are my passion! Most days you will find me in an oversized sweatshirts with my favorite jeans with a latte in hand.
As the Owner, I have a hand in every wedding that comes through our doors but personally, I take on six full planning and design weddings a year.
I can't wait to meet you and hear all about your wedding vision!
"Jess and her team will make sure your day is so special and I am so grateful to her for everything she did for us."
we can't wait to support you on your day
